Are we already scheduled for a final planning call?
Name
*
First Name
Last Name
Your pronouns
Fiance's Full Name
*
First Name
Last Name
Fiance's pronouns
Are either of you taking a new last name?
*
Your Phone Number
(###)
###
####
Your Fiance's Phone Number
(###)
###
####
How many guests are you expecting?
Venue Address
Address 1
Address 2
City
State/Province
Zip/Postal Code
Country
How many people are on your side of the bridal party?
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
0
How many people are on your fiance's side of the bridal party?
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
0
Do you have a timeline?
If you have any sort of timeline, please paste it below. If you have a coordinator timeline, you can paste it below OR have them send it to me at hello@sabatani.com
How important is the timeline to you?
How important are getting ready photos to you?
Where are you getting ready? Please provide the address if different from venue address
Please be specific, include hotel numbers if you have them. If you don't have them yet please ensure you email or text me as soon as you do!
Where is your fiance getting ready? (If different from you)
Do you plan on doing a first look?
Absolutely
Nope, want to save that for the alter!
Not sure, would love to learn more about the pros and cons of both
Would you want to do a first look with dad/any other relative?
How much do you care about detail photos?
This includes photos of the dress hanging, macros of your rings, invitation suite, bouquets, watches, jewelry, perfumes, veils, etc. *I will still get detail shots of your venue space, decor, etc.
Do you have any spots in mind where you would like to do wedding party and bride & groom photos?
Part of my job is coming earlier and scoping out the venue! This question is for those who KNOW where they want certain things to happen or places that mean something special. If you don't know, leave this blank, I'll suggest spots once we're there.
Indoor or outdoor ceremony space?
Outdoor
Indoor, dark lighting
Indoor, bright lighting
Outdoor, with indoor rain backup plan
Is your ceremony in the same space or a drive away?
On property
Off Property
Check all that apply regarding your ceremony.
Check all the types of portraits you would like to make time for.
Do you have any “must-have” photographs? (Specific things or poses beyond what is typically captured on a wedding day. I do not guarantee any photographs, but we will make it a priority to capture the shots listed.)
Also feel free to include any important people or special moments/items you'd like me to pay special attention to!
Would you prefer having all posed photos "done" before the ceremony?
Yes, we do not want to have to be pulled away for photos after the ceremony
Ok with taking photos before and after. Bridal Party and Family beforehand, our photos during cocktail hour! Or whatever split makes sense
Other (we'll discuss on the phone)
Your parents’ name & marital status?
Your fiance's parents’ name & marital status?
Give me the tea, are there any special family circumstances that we should be aware of? (divorce, death, drama, etc)
I'm not being nosy! This helps me be mindful of family dynamics and not say anything I shouldn't. If mom and dad are divorced and don't want to be in a photo together, I don't accidentally want to make it awkward and ask them to. If a parent is no longer with us, I want to make sure my team and I are aware and don't hit on touchy subjects. Tell me any and everything you think would be relevant for us to know
If you're doing a designated family photo time, please type up your family photos list below– (Keep in mind this may add 2-3 minutes per pose to setup.)
The most efficient way for us to get through the family photos part of the day is to list out exactly what family groupings you want for photos. This doesn't mean this list is the end all be all, it simply gives us a guide to call out names in order. I will always listen to YOU first if you want to make changes on the fly (like getting a quick one with your Aunt who's walking by).
If other family members make requests as we're flying through the list, I'll look to you first to see if you want to accommodate or, I'll try my best to fit it in at the end of the list. I will re-order the list as necessary to be the most efficient, again, don't worry if you forget anyone.
Please include relationship to bride/groom and their name in parenthesis.
Example family portrait list:
Bride with mother (Eleanor)
Bride with mother and brother
Groom with brother (Kevin)
Groom with full immediate family (James, Charles, Sam)
Couple with Bride's Parents + Bride's Sister (Rachel)
Couple with Bride's Sister
Couple with Bride's Grandparents (Robert + Elaine)
Please assign a designated family gatherer on each side. List their names and relation to you below:
These are people who know everyone on each side of the family. Typically couples assign a sibling or cousin with this duty. You must task these people with finding the family members you listed above because they will inevitably wander off.
Are there any additional family or friend groupings you would like us to get at the reception?
Is your reception at the same place as your venue?
Yes, all in one place
No, we will drive to a different location
Reception Address (if different)
Address 1
Address 2
City
State/Province
Zip/Postal Code
Country
What time does the reception begin?
Hour
Minute
Second
AM
PM
Are you having sit down, buffet, or family style dinner?
Please remember that your photographers/videographers have to eat as well! Please ensure a minimum of 20–30 mins in the timeline for photographers to take a break and eat. If your caterer asks for a vendor meal count, at minimum it will always be two (myself and a second) and 3-4 at maximum if you are also doing video. Dietary restriction: No Pork.
Check the boxes of what you plan to do at your reception:
How much do you prioritize dancing photos?
I'll be honest with you, unless it's an absolute rager with new people constantly coming and going from the dance floor, dance photos can get pretty repetitive really fast and can take up a lot of space in your gallery. My team and I swap out and take breaks during dancing time, but at least one person is typically always present and on the lookout for cool moments
Do you have a formal exit planned after everything? If so, what will it be and will you want coverage to extend to after the exit?
Some popular types of exits are sparkler, bubble, confetti, etc. Keep in mind your exit will have to begin 15 minutes before coverage end time in order for us to cover it!
If you have a DJ or band, what is their name and IG handle?
If you have a florist, what is their name and IG handle?
If you have a Caterer, what is their name and IG handle?
If you have a videographer (not through us), what is their name and IG handle?
If you have a makeup/hair artist(s), what is their name and IG handle?
Where did you get your dress?
Any other vendors?
Bakers, Jewelry designers, shoes, rings, etc. I love to give credit where credit is due!
Wedding hashtag if you have one:
How did you two meet? (If we haven't talked about this before!)
Check all that apply when it comes to you both as a couple and photos.
Why did you hire me? What are some of your favorite photos from my instagram or website?
This helps me understand what exactly it is you hired me for so I can give you as much of that as possible! It also makes me feel nice :)
In a couple months AND in 10 years when you look back at these photos, what do you want them to say about you guys and your wedding?
Elaborate Text Area
What are your love languages? How do you prefer love be shown to you? And what does your partner prefer?
Preferences for editing styles?
I realize my work can lean moody or bright and most of my galleries are a mix of both, but if you have a preference for one or the other, let me know!
If we had an engagement session, do you have any feedback for me?
I want to make sure you LOVE your wedding photos, if there was a part of your engagement session you particularly loved OR wish were different (whether it's the session itself or the photos in the final gallery) please let me know!
Anything non-traditional you're planning?
Is there a cool choreographed dance happening? Are you guys planning any surprises for each other or a guest? Anything I left out, tell me now!
Is there anything else you need me to know? If you opted for a call, we will discuss all of the above a little more.
Free space
